Division Manager

Job ID: 2229
Job Title: Division Manager
Location: Orange, CA

Job Description

Job Title Division Manager Division Construction Reports To VP Construction Supervisory Responsibility Construction Team Position Type Hours of Work Travel Salary; Full-Time Weekdays, after hours, and weekends as needed Travel as needed FLSA Classification Exempt Salary Range Enter Wage Grade Information or Grade Prepared Date Revised Date August 23, 2021 August 11, 2022 EEO 1b OM First Mid-Level

Job Summary

With oversight in all phases of the construction project, the Division Manager will lead the construction team to ensure consistent delivery of quality projects while surpassing customers’ expectations. The role reviews and approves bid documents and original project budgets by overseeing each project’s progress and profitability, including any emergencies, work delays, and other issues that may affect the completion of the project. In addition, the Division Manager is responsible for building and maintaining relationships with current and prospective customers.

Performance Expectations

Striving to be the leader in construction and facilities services by exceeding customer expectations begins with each employee. Through the individual contributions of our employees, we can support our core values. To help us accomplish this goal, we ask you to SMILE.

Synergy – bring a cooperative spirit to your team and neighboring departments.

Marketing – understanding that through your contributions, you aid in the overall Company’s success.

Innovation – continuous efforts to see beyond current business modes and methods.

Longevity – understanding that tenure with the organization is achievable as a committed team member.

Excellence – bring your whole self to work, applying your knowledge, skills, and abilities to ensure that every task you perform is performed at the highest level.

Core Competencies

• Client Focus
• Critical Judgement
• Decision Making
• Ensuring Accountability
• Managing Conflicts
• Team Leadership

Essential Job Functions

1. Receives direction from the Vice President of construction as to assigned responsibilities.

2. Manages team performance, including developing and coaching direct reports and staff, communicating expectations, enforcing Company and customer policies, procedures, and standards, and redirecting performance as needed.
3. Manages and supports all general construction customers’ activities with the collaboration of the Senior Project Managers, Project Managers, Estimators, and Administrators.
4. Works with executive management, other division managers, and account managers locally and cross-regionally to ensure consistency and quality on all projects, processes, and procedures.
5. Trains assigned individuals to the Company’s financial objectives.
6. Oversees Senior Project Managers and Project Managers assigned to projects.
7. Develops and maintains customer/client relationships.
8. Assign project Managers to execute negotiated and awarded projects based on experience and customer expectations.
9. Review and approve project-specific budgets.
10. Oversees the creation of master schedules, project timelines, and milestones.
11. Works with designated construction teams to ensure that Project Managers’ expectations are implemented as directed by the customers.
12. Schedules performance reviews for employees assigned to Division Manager.
13. Assists in interviews and hires for the Construction and Estimating departments.
14. Resolves unforeseen project conditions, including subcontractor challenges, along with project managers and executive management.
15. Reviews Project Managers’ weekly schedules and reports for accuracy and completeness.
16. Review weekly Project Updates for accuracy and completeness before issuing them to the clients.
17. Review the complete bid packages and proposals before submission.
18. Reviews and signs construction-related documents, including contracts, subcontracts, Change Orders, Warranty and Guarantee Letters, and any other documents per the project requirements.
19. Supports Construction in any disputes arising between the Company, customers, subcontractors, and vendors.
20. Mentors all Company employees by asking honest, appropriate, engaging questions, intently listening, and sharing experiences, pitfalls, and solutions.
21. Serves as a responsible leader by directing and guiding the team to ensure that all safety requirements for all jobs are upheld.
22. Other duties as assigned.

Education, Experience, and Skills

1. 15 years experience with related project management experience or equivalent.
2. Proven track record of success with measurable achievements in leadership roles.
3. Experience managing commercial construction teams in all project facets, including onsite and offsite work.
4. Experience scheduling, purchasing, estimating, team management, subcontractors, and vendors.
5. Demonstrates strong written and verbal communication skills with all levels of the project.
6. Ability to interpret architectural plans and specifications.
7. Proficient with computers and familiar with Microsoft Software Suite. Experience with Microsoft Project is preferred.
8. Ability to multi-task; possesses strong attention to detail and excellent time management skills to achieve all established deadlines.
9. Ability to identify a need, remove barriers, and know how to achieve established goals.
10. Values diversity of ideas, opinions, and people. Applies common sense and logic to the decision-making process.
11. A degree in construction management or a related field is a plus.
12. Must possess or be able to obtain an appropriate state driver’s license before employment, along with a clean driving record and reliable transportation.

Working Conditions and Physical Demands

Physical Activities
Frequency	0	Under 1/3	1/3 to 2/3	Over 2/3
Amount of Time	Never	Rarely	Occasionally	Frequently
Stand				X
Walk				X
Sit				X
Use hands to finger, handle, or feel.				X
Reach with hands, arms, and overhead.			X
Climb or balance		X
Work from ladders, scaffolding, or lifts		X
Stoop, kneel, crouch, or crawl.		X
Push or pull		X
Bend or twist the body.		X
Spend time making repetitive motions, feet or legs.			X
Spend time making repetitive motions, arms or hands.			X
Talk				X
Hear				X
Smell		X
Taste		X
Weight and Force Demands
Frequency	0	Under 1/3	1/3 to 2/3	Over 2/3
Amount of Time	Never	Rarely	Occasionally	Frequently
Up to 10 pounds			X
Up to 25 pounds		X
Up to 50 pounds		X
Up to 75 pounds	X
More than 75 pounds	X
Work Environment
Frequency	0	Under 1/3	1/3 to 2/3	Over 2/3
Amount of Time	Never	Rarely	Occasionally	Frequently
Wet or humid conditions (non-weather)	X
Work near moving mechanical parts.		X
Work in high, precarious places		X
Work in a cramped workspace or awkward positions	X
Fumes, odors, or airborne particles	X
Toxic or caustic chemicals	X
Outdoor weather conditions		X
Extreme cold (non-weather)	X
Extreme heat (non-weather)	X
Risk of electrical shock		X
Work with explosives	X
Exposed to hazardous equipment	X
Risk of radiation	X
Vibration		X
Wear protective or safety attire.			X
Mental Functions
Frequency	0	Under 1/3	1/3 to 2/3	Over 2/3
Amount of Time	Never	Rarely	Occasionally	Frequently
Compare				X
Analyze				X
Communicate				X
Copy			X
Coordinate				X
Instruct				X
Compute				X
Synthesize				X
Evaluate				X
Interpersonal Skills				X
Compile				X
Negotiate				X
Vision Demands	Required yes or no
No special vision requirements	No
Close vision (clear vision at 20 inches or less)	Yes
Distance vision (clear vision at 20 feet or more)	Yes
Color vision (ability to identify and distinguish colors)	Yes
Peripheral vision	Yes
Depth perception	Yes
Ability to adjust focus	Yes
Noise Level	How Often			Exposure Level Scale
Very quiet	Occasionally			Never
Quiet	Occasionally			Rarely
Moderate	Occasionally			Occasionally
Loud	Occasionally			Frequently
Very loud	Rarely

The above job description is meant to describe the general nature and level of work performed as a baseline of expectations for the position. The duties and responsibilities may change at any time at the discretion of corporate management; the employee will be notified accordingly of any change in responsibilities and expectations related to the position.

☐I have read the position’s requirements and can perform such conditions without reasonable accommodation.

☐I have read the position’s requirements and can perform such conditions with reasonable accommodation.

The employee signature below constitutes the employee’s ability to perform and understand the position’s requirements, essential functions, and duties.

Employee _____________________________ Date _________________________

Manager ______________________________ Date _________________________

HR ______________________________ Date _________________________