The Associate Facilities Manager will oversee the maintenance, performance, and long-term reliability of industrial warehouse and distribution facilities located across multiple markets. This position serves as a technical resource for building systems while coordinating vendors, responding to facility needs, supporting capital planning, and helping ensure properties are maintained to appropriate operational and life-safety standards. The role requires strong experience with industrial facilities, particularly HVAC, electrical, and fire/life-safety systems, as well as the ability to manage work across geographically dispersed properties.
Key Responsibilities
- Oversee ongoing maintenance and facility operations for a portfolio of industrial warehouse and distribution properties.
- Serve as a technical resource for HVAC, electrical, fire protection, alarm, and other critical building systems.
- Evaluate facility conditions and identify maintenance, repair, replacement, and operational improvement needs.
- Coordinate preventive and corrective maintenance for rooftop HVAC equipment, warehouse heating and ventilation systems, electrical distribution, lighting, dock equipment, fire sprinkler systems, alarm systems, and related infrastructure.
- Manage contractors and specialty service providers performing maintenance, inspections, repairs, and project work.
- Coordinate work remotely across properties in multiple states, ensuring vendors meet scheduling, quality, and contractual expectations.
- Partner with Property Management to respond to tenant facility requests and resolve building-related concerns.
- Develop productive working relationships with tenants, contractors, service providers, and internal stakeholders.
- Review proposed scopes of work for repairs, recurring maintenance programs, and facility improvement projects and provide technical feedback to leadership.
- Track contractor performance and project progress, addressing schedule, quality, or scope concerns when necessary.
- Maintain accurate documentation regarding building systems, equipment history, repairs, inspections, and anticipated maintenance requirements.
- Manage work orders through the organization’s facility management platform and monitor requests through completion.
- Conduct property and building inspections to assess the condition and performance of building envelopes, mechanical systems, electrical infrastructure, fire/life-safety equipment, warehouse lighting, dock systems, and exterior areas.
- Identify opportunities to improve building performance, reduce unnecessary energy consumption, and address equipment needs before failures occur.
- Develop and recommend maintenance strategies that improve reliability and operating efficiency.
- Support annual and long-range capital planning by identifying anticipated repairs, replacements, and infrastructure investments.
- Participate in insurance and facility inspections and coordinate corrective actions resulting from inspection findings.
- Support fire protection and alarm compliance reviews at industrial facilities.
- Participate in property tours and site meetings with tenants, contractors, consultants, and other stakeholders.
- Read and interpret MEP drawings, specifications, and other technical documentation related to facility maintenance and capital projects.
- Provide responsive, professional service when working with tenants, vendors, contractors, colleagues, and property stakeholders.
- Travel to portfolio properties as necessary to inspect facilities, oversee work, meet with service providers, and address operational needs.
Qualifications
- 2+ years of relevant facilities, building operations, property operations, or related technical experience.
- Direct experience supporting industrial warehouses, distribution centers, logistics facilities, or comparable large-scale commercial/industrial properties.
- Strong working knowledge of HVAC systems, including rooftop equipment and warehouse heating and ventilation.
- Experience with commercial electrical systems, electrical distribution, lighting, and related facility infrastructure.
- Working knowledge of fire sprinkler and fire alarm systems, including inspection and compliance requirements.
- Strong understanding of preventive maintenance programs and building equipment troubleshooting.
- Ability to evaluate facility conditions and translate observations into practical maintenance or capital recommendations.
- Experience managing contractors and specialty vendors across multiple trades.
- Ability to read and interpret MEP drawings and technical specifications.
- Comfortable working independently and coordinating work across geographically dispersed facilities.
- Strong organizational skills with the ability to prioritize multiple projects, work orders, and operational requests.
- Professional written and verbal communication skills.
- Comfortable using work-order platforms, building automation systems, access-control systems, Microsoft Office, smartphones, and other facility-management technology.
- Ability to use basic hand tools when necessary.
- High school diploma or equivalent required.
- Bachelor’s degree in facilities management, engineering, construction management, real estate, business, or a related discipline preferred.
- Facilities or building systems certifications such as CFM, FMA, SMT, or comparable credentials are preferred.
- Valid driver’s license and appropriate automobile insurance required.
Travel & Availability
- Ability to travel throughout the United States to support portfolio properties, with travel potentially reaching approximately 50%.
- Availability to respond to urgent facility issues outside normal business hours when necessary.
- Reliable transportation capable of carrying basic tools or equipment for local facility visits.
